Kronos Information | UBDining (2024)

Last Updated: 12/07/2022

Logging into Kronos as an Active Employee

Log on to the Workforce Dimensions Website

To access Workforce Dimensions, enterhttps://sunybuffalo-sso.prd.mykronos.comin a standard browser. Then enter your user name (UBIT – 1st portion of your UB Email Address) and password (same as your UB password) on the logon page.

Sign out of the Workforce Dimensions Website

• Close your session
• Signals to the application that you no longer require access to any of its components
  • Prevents other people from accessing your information.
  • To log off Workforce Dimensions, tap theMain Menuiconand clickSign Out.
  • If using a public PC, be sure to end your browser session and log off the computer.

Using the Main Menu

When you log on to the system, the Main Menu displays along the left side of the screen. The components that you can access are listed in this menu and are organized in the following categories. Only categories and links that you have access to are listed.

• Home— Displays your tiles.
• Time— Links to manager components such as Employee Timecards, Leave Cases, and more.
• Schedule— Links to manager scheduling components, such as Workload Planner, Current Schedule, and Future Schedule.
• Dataviews & Reports— Links to your Dataview Library, Report Library, and Group Edit Results.
• My Information— Links to your personal timecard.
• Maintenance— Links to administrator components such as People Information, Integrations, Transaction Assistant, and Transactional Audits.
• Administration— Links to configuration components including Application Setup, Setup Data Transfer, and Devices.

To access the Main Menucomponents in the suite, clickMain Menu.

To Search the Main Menu:

1. In the Search box, enter the term to search and clickSearch.
2. To clear the search box, clickX.

Kronos Information for Past Employees

If you are a terminated employee and need to access Kronos you will NOT be able to login the same way as when you were an employee:
You will want to log into Kronos via the link below in order to view pays statements, view your W2, update your address/phone number to ensure your W2 is mailed to the correct address.

To log into Kronos as a terminated employee you will need to followthis link. You will log in using your UBIT and your default password will beCampusDining123!This will prompt you to change your password upon your first sign in.
If you need additional assistance with logging in or are locked out of your account, please submit an email tofsa-hrrequest@buffalo.edu.

• To update address/phone number/direct deposit:My HR — HR Actions
• To View/Print W2:MY HR — Forms — Government Forms — W2
• To View/Print Pay Statements:My Pay — Pay History — Pay Statements

Editing your Personal Information

Log into Kronosusing your single sign on with your UBIT and password. At the top left corner of the home page, select the Menu Icon:

SelectMy Information, thenMy HR.

Make sure at the top you are onHR Actionstab and then selectStartnext toPersonal Information Update.

Update any incorrect information such as a new address or phone number, or on the second tab any account contacts. Once completed, hitSaveandSubmitat the top right.

To add an account contact, selectAccount Contactsunder personal information, then clickAdd. Once all required information is completed, hitSaveandSubmitat the top right.

Setting up & Changing Direct Deposit

Log into Kronosusing your single sign on with your UBIT and password. At the top left corner of the home page, select the Menu Icon:

From the opened Menu, clickMy Informationto see the options, then selectMy HR.

Make sure at the top you are onHR Actionstab and then selectStartnext toDirect Deposit Update.

If you are adding a new account, selectAdd. If you are looking to update an existing account, click the three dots and selectEdit.

If adding a new account, you must enter the bank account type, how much money out of your check you want to go into the account, the account number, and the routing number.

Once completed, clickSave. You must then clickSaveandSubmiton the direct deposit update page.

How to Update Tax Withholding

Log into Kronos using your single sign on with your UBIT and password. At the top left corner of the home page, select the Menu Icon:

From the opened Menu, clickMy Informationto see the options, then selectMy HR.

This will bring you to another screen and should automatically be on theFormspage. To update your taxes, you want to click theWithholdingoption.

This will bring you to the government forms page, where you will clickADD NEWin the right corner.

A new window will come up and you will selectAddfor which withholding form you want to update:
If updating FEDERAL tax form, click ‘Federal’ W-4 form.
If updating NY tax form, click ‘NY’ IT-2104 form.DO NOT USE THE IT21-04E.

Federal W-4 Form:
A form will generate populating your information, the lines you may need to update are:
Step 1 (a) Address
Step 1 (b) Social Security Number
Step 1 (c): Single or Married filing separately, Married filing jointly (or qualifying widow(er)), Head of Household.For International Students you MUST always select Single.
Step 2: Multiple Job Selection Step 3: Dependants
Step 4: Additional Money withheld.International Students MUST select NRA in the drop down box of Step 4.

Once finished, ensure to hit SelectSUBMIT WITHHOLDING FORMAT THE TOP RIGHT. This will allow you to enter your password (the default should be the last four digits of your social security number) and will electronically sign the document. You do not actually sign on that line; this is an electronic signature when you submit the form.

You will want to log back into Kronos after 24 hours to see if your forms have been accepted or rejected by HR. If they are rejected there will be a notification of why, for you to resubmit the form fixing the issues.

NYS IT-2104 Form:
A form will generate populating your information, the lines you may need to update are:
Single, Married, Married but withold at a higher single rate
Ensure that both questions are marked ‘NO’ for residency in New York City, unless that is where your permanent residence is
Box 1: Total number of allowances you wish to claim
Box 3: A dollar amount of additional money you want withheld from each check

Once finished, ensure to hit SelectSUBMIT WITHHOLDING FORMAT THE TOP RIGHT. This will allow you to enter your password (the default should be the last four digits of your social security number) and will electronically sign the document. You do not actually sign on that line; this is an electronic signature when you submit the form.

You will want to log back into Kronos after 24 hours to see if your forms have been accepted or rejected by HR. If they are rejected there will be a notification of why, for you to resubmit the form fixing the issues.

Viewing My Pay Statements

Accessing Your Pay Statements

Use thePay Statementsscreen to view both recent and historical pay statements.

1. ClickShow Menu, then click the My Info icon.
2. Navigate toMy Pay > Pay History > Pay Statements.
3. On the Pay Statements screen, click either theRecentorHistoricalbutton. If viewing Historical, enter a date range in the From and To fields.

Key areas of thePay Statementsscreen (screenshot below) are as follows:

1. Buttons for viewing recent or historical pay statement summaries.
2. Links to download pay statements.

Downloading and Viewing a Pay Statement

To view and print a PDF of an individual pay statement, download it first.

1. Click theDownload Pay Statementlink in the summary for the pay statement you want.
2. Follow your browser’s prompts to save the pay statement PDF to the destination of your choice.
3. Navigate to the location where you saved the file and open it with a PDF viewer.

Key areas of aPay Statement(screenshot below) are as follows:

1. Pay Date:Date of the check or direct deposit.
2. Check/Voucher section:Shows a copy of the check or direct deposit voucher.
3. Pay Stub section:Shows details regarding earnings, deductions, net pay and other related information.

Viewing My W2s

Accessing the W2s screen

Active Employees

If you are an active employee, you may access your W2 by:

1. Log into Kronos with your UBITName and password.
2. Click on theMenu Iconthen selectMy Information.
3. Navigate toMy Pay.
4. ClickForms > W2.
5. Click on thepreview iconto the left of the year to open your document.

Terminated Employees

If you are a terminated employee, you may access your W2 by:

1. Log in to Kronos using theinstructions for past employees.
2. ClickShow Menuthen select theMy Infotab.
3. ClickMy Pay > Forms > W2.
4. Click on thepreview iconto the left of the year to open your document.

Downloading and Printing Your W2s

1. On your W2s screen, click theDownload PDFbutton.
2. Save the file to the location of your choice using the appropriate method for your browser.
3. Navigate to the file location and open it. An example form is shown below.

1. The form year indicates the year for which the form was issued.
2. The form image provides an electronic view of the form.

ClickDownload PDFto download a printable PDF copy of the form.

How to View Company Handbook & Documents

Log into Kronos using your single sign on with your UBIT and password. At the top left corner of the home page, select the Menu Icon:

SelectMy Information, thenMy Company.

This will bring you to a new page, where you will be on an organizational chart and you need to switch to theDocumentstab on the top left

This wil bring you into a screen where you can view all documents that have been uploaded relating to you. Some options might be Benefit Plan Summaries, Employee Handbook, the Union Contract.

To view the document, select theDownloadiconall the way to the right of the document, this will download the document for you to review.

Downloading the UKG Dimensions App

• In the app store, search forUKG Dimensions.
• Tap the UKG Dimensions app and tapGet.
• Openthe app on your Apple device to launch it.

• Search forUKG Dimensions
• InstallandOpenthe UKG Dimensions app.
• When the app asks for a tenant URL, you must use:https://sunybuffalo-sso.prd.mykronos.com. You will need to verify your identity with DUO when logging in.